Tips for Prize Committees
The committee leader should make up a list of business establishments
for all members of the committee who are going to be soliciting merchandise.The
list should include the merchants' addresses and should allow space
for any pertinent information. Each committee member's list should
be no longer than 15 to 20 merchants. Set a deadline for making contacts.
Have weekly meetings to obtain progress reports.
Work closely with the finance/fundraising, food, and decorating committees
so that you won't approach the same businesses for contributions.
Make sure that parents who are owners of local businesses are contacted incase
they would like to donate prize items to Project Graduation. A form
for such donations should be included in the initial letter to parents
(see the"Sample Letter to Parents" with this information).
Display a poster that lists the prizes near the ticket sales table to generate
Make arrangements for storing the prizes before and at the party.
Work with the coatroom committee members who will assign adult volunteers
to guard seniors' valuables, including the prizes they win.
Consider wrapping the smaller prizes to add suspense.
Coordinate the prize drawing times or games that will require prizes
with the entertainment committee so that activities will run smoothly.
Put a "from" tag on prizes so students will know who donated them. Some seniors
will want to personally thank the donor.
Save many of the prizes for early morning hours when things begin to slowdown
at the party. Save the biggest prizes until breakfast, and make the
rule that winners must be present.
The duties of the chaperone/rules committee are to develop a list
of rules;communicate the rules to students and parents through handouts,
direct mail, the student newspaper, and posters; find adults who will
volunteer to serve as chaperones; make time and area assignments for
chaperones; have chaperones available to walk seniors to their cars;
check with the Fire Marshall to see how many exits may be safely locked;
furnish name tags for chaperones; set up a first aid station; request
that the police patrol the area on the night of the party; and make
sure all chaperones know what to do incase of any emergencies.
The chaperone/rules committee is also responsible for providing an
adult volunteer to check band members for signs of drug or alcohol
use, show them where to set up, and stay in the area for security
reasons until other chaperones arrive.
Tips for Chaperone/Rules Committee
Here are some suggestions from chaperone/rules committees across
To protect against party crashers, it will be helpful if the chaperones
at the door are teachers who know most of the students.
Some Project Graduations have required students who attend to sign chemical-free
contracts. You might consider this option.
Consider asking chaperones to dress in costumes that complement the party's
You may want to have a volunteer to do "phone duty" in case there are any
emergency phone calls from parents.
Consider inviting some parents of juniors to act as chaperones. They may find
the experience helpful when planning next year's party.
Tell the adults who are serving as chaperones not to be any stricter
than necessary to carry out the rules. The whole purpose of the party
is safe fun for graduates.