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No doubt about it - putting together a big, well-organized party requires a great deal of time and effort from many people. Past planners have reported that it's essential to gain the support of the other students, parents, school personnel, police, and the community to make Project Graduation the best party possible. Regardless of who has taken the lead in organizing Project Graduation ideas - students, parents, teachers, or other school personnel - many people are going to have to be "sold" on the idea.
Generating Interest From Other Students
A good place to introduce the concept of Project Graduation to the rest of the seniors is at a class-wide meeting during school hours. And, while it is important that the students understand the rules prohibiting alcohol or other drug consumption before and during the party, the main emphasis should be on how spectacular the graduation celebration will be. Project Grad may sound even more attractive to your classmates if it is described by the senior class officers, who, hopefully, will have been active in the planning process from the very beginning.
It's important to let the other seniors know that letters will be sent to all parents explaining the party's rules and asking for their help so that student swill feel that the organizers are being "up front" in all aspects of the planning process. The students need to understand that, while Project Graduation is a party for and by seniors, it can be bigger and better with help from parent sand other adults. Also, adult volunteers will be crucial on the night of the party to act as food servers, chaperones, etc., so that student planners maybe free to enjoy the festivities with the rest of the class.
As plans for Project Graduation progress and specific details become known,keep the other seniors informed - either with written notices or public address announcements at school. It is crucial that all the students feel like Project Graduation is their party.
Generating Interest from School Personnel
Involvement of school personnel is critical to the success of your Project Graduation ideas. It is wise to involve the principal early in the planning process and ask him/her about best ways to obtain school faculty and staff support.Ask for time on the faculty meeting agenda to present information on the reasons for, the benefits of, and the current status of Project Grad.Ask for their help. Perhaps some would be willing to be advisors or members of the committees needed, or serve as chaperones at the event. They may also help by promoting the party through articles in the school newspaper,announcements over the school's public address system, posters, ticket sales, and letter-writing.
Generating Interest from Parents
Parent support is also necessary for the success of Project Grad.
Since some parents may plan family parties on graduation day or night,
the more notice they have of the need to schedule carefully, the better.
Experience has shown that the easiest way to contact parents is by
direct mail. The initial letter to parents should be co-signed by
the Project Graduation Chair(s) and the school Principal. It should
outline some of the reasons and rules for Project Graduation, and
should stress the positive aspects of the party. It might include
three forms for parents to return to the school - (a) a consent form
that will allow the student to participate, (b) a volunteer form which
identifies the general area in which the parent would like to help,
and (c) a donation form indicating what the contribution will be for
those who wish to donate. Samples are found at the back of this booklet.
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